Privacy Statement for users of Careers Connect
Careers Connect is committed to providing ethical and honest services. This policy
describes how information gathered from site users, and through electronic statistical
or logging methods is used by Careers Connect.
Details you provide to Careers Connect
By the nature of the services provided by Careers Connect it is a requirement
for certain details to be gathered from the person or organisation utilising the
services. Required information is indicated on each web form provided as you use
various features of the site.
Careers Connect’s service is essentially to "distribute" the information provided
by you directly to the Careers Connect databases used internally by Universities or other
educational users of Careers Connect software. The system has been designed to ease the
burden of managing this distribution process. As such you can expect that any details
or information entered into Careers Connect, except for financial and invoicing
details, will be published to universities as requested.
Once details are distributed Careers Connect maintains no control over usage of
that data. You can expect that Universities will also have their own Privacy Policies
and you may seek out these policies on individual University websites if you have
concerns. You may also directly contact the Careers Service staff at each institution
listed on the Careers Connect Network page for their own policy.
Storage of Data
Information you provide to Careers Connect is stored electronically in a database.
This database is hosted on servers in a secure data centre and backed up and stored
in a separate facility for disaster recovery purposes.
While every reasonable effort is undertaken to ensure the security of this information,
Careers Connect cannot guarantee that systems are impenetrable to hackers or malicious
users. Careers Connect will not be held responsible in the event that another person or
organisation illegally obtains your details or information.
If you believe or have evidence of any breach of Careers Connect security please contact
us immediately.
Careers Connect Staff and Contractors
Careers Connect staff and contractors will have access to your details and information
about you as required to perform their roles and daily tasks. Each person employed
by Careers Connect is subject to a confidentiality agreement and may not discuss private
details outside of their work requirements.
Logging of web server activity
Careers Connect uses standard logging practises on web servers that are used by
Careers Connect for monitoring of our systems stability, and to identify patterns
of site usage.
Web server log files are also used to reveal and assist in the prevention of any
potentially malicious activity against the site.
Typical web server logs will identify, but are not limited to, information such
as IP addresses of client computers, referring sites, time and date of access and
page hits.
Any statistical or other data provided on the Careers Connect web site or to any third
party will only be provided in aggregate format and no details about any individual
organisation or site user will ever be revealed publicly without the knowledge and
permission
Cookies
"Cookies" are small text files that internet browser software such as
"Internet Explorer" or "Fire Foxv use to store information on the clients local
hard drive. Most sites you visit on the web will create a cookie on your computer
that will be used by the web server to remember details about your "session" with
the site.
Programmers can manipulate and persist information to a cookie to make your experience
with the site better.
Careers Connect uses a cookie with encrypted information about your session details so
that security can be enforced throughout your visit. This cookie will be cleared
after your session expires unless you choose to have Careers Connect remember you login
details.
Email Communications
Careers Connect will use your email address to communicate with you regarding anything
deemed important about your account or information you have added to the Careers Connect
Central website for publication.
Occasionally a newsletter may be sent to you regarding special offers, general news
about new features or partnership arrangements. You may choose not to receive communications
of this type by logging in to your account and selecting this option in your personal
contacts section.
Since the purpose of Careers Connect is to distribute your information to university
Careers Services, you may also receive email or phone communications from a University
staff member. Once your information is distributed Careers Connect maintains no
control over how the individual university utilises your email address however usage
will be bound by the university’s own privacy policy. If you receive unwanted communications
from any individual university then you should discuss the issue directly with the
responsible person or department.
Accessing and deleting your information
Careers Connect provides a web interface where you can manage and update your
information and details.
If you are concerned about information held within Careers Connect about you or your organisation
then you may request that any such information held by Careers Connect be provided to
you. Proof of your identity will be required prior to provision of data.
If you want to completely remove information from the Careers Connect database and are
unable to do so through the web interface then please contact us with your request.
Be aware that information stored on historical backups cannot be removed.
Usage of feedback provided
Any feedback, whether complaints or suggestions for improvement, will be retained
by Careers Connect for the purpose of improving our services and software.
Contact us
Visit our contacts page for current contact information.
Last updated 1-April-2007